I. Case Background: Emergency order meets complex customs clearance

In January 2023, we received an urgent commission from a hydraulic equipment manufacturer - requiring completion of a batch of Turkey-made gear pump imports before Spring Festival. The goods were valued at €82,000, involving HS code 8413.3090 (gear pumps for hydraulic power units), which is a key regulatory focus for electromechanical products. The client originally planned to useMaritime Transportation, but due to urgent production line shutdown needs, temporarily changed toAir TransportationTo Shanghai Airport.

As a 15-year experiencedImport RepresentationWe immediately activated the emergency response plan: on one hand coordinating with Turkish suppliers to expedite air freight arrangements (ultimately selecting Turkish Airlines flight TK026), while simultaneously preparing customs clearance documents. The entire process from aircraft landing to completing customs clearance took only 2.8 working days, 40% faster than industry average.

II. MachineryEquipment ImportsFive Key Steps

1. Preparation of the "Golden Combination" for submission materials

For electromechanical products like gear pumps, we particularly emphasize the following documents:

• Issued by the Turkish Chamber of CommerceIt is recommended to verify through the following methods:(FORM A) - Enjoying tariff preferences
• Copy of EU CE certification documents
• Bilingual technical parameter table (including key data such as displacement and rotation speed)
• Brand authorization letter (to prevent intellectual property disputes)

2. Special Considerations for Air Freight

Unlike ocean freight, air cargo requires attention to:

• Submit AMS pre-alert (Air Waybill information) 48 hours in advance
• Confirm packaging complies with IATA Dangerous Goods Regulations (pumps containing hydraulic oil require special declaration)
• Monitor flight status to avoid high storage fees (Shanghai Airport charges double after 72 hours)

3. The "Three Checks" principle during customs declaration.

Our customs declaration team implements:

• HS code pre-verification (to avoid confusion between 8413.60 and 8413.30)
• Declaration element logic verification (analysis of technical parameters and invoice amount matching)
• Regulatory documents pre-confirmation (this shipment does not require3Ccertification but needs exemption explanation)

4. On-site Inspection Response Strategy

For customs inspections, we have prepared:

• Portable product catalog (with actual comparison images)
• Original quality inspection reports from the Turkish factory
• Tablets preloaded with declaration documents (for instant electronic file access)

5. The "last mile" of logistics and distribution.

Utilizing our bonded warehouse network in Shanghai:

• Pre-arranged customs-supervised vehicles (Shanghai D-licensed) on standby
• Designed optimized routes from Hongqiao Airport → Waigaoqiao Bonded Zone
• Equipped with specialized hydraulic loading/unloading tools (to prevent transport vibration damage)

III. Three Major Risk Avoidance Strategies for Machinery Equipment Import

1. Prevention of Classification Disputes

Common Classification Issues for Gear Pumps:

• Distinction from Hydraulic Motors (Category 8412) - Key Consideration is Design Purpose
• Complete Equipment with Control Valves - Need to Determine if It Constitutes a Functional Unit

2. Price Examination Risk Control

Special Considerations for Imports from Turkey:

• Prepare Comparable Purchase Prices from Japan/Germany for Reference
• Separate Mold Costs from Technical Guidance Fees (Avoid Combined Taxation)

3. Quality and Safety Compliance

Our additional value-added services:

• Commissioning third-party agencies for inbound electromechanical testing (though not a statutory requirement)
• Assisting clients in completing the import filing with the State Administration for Market Regulation

IV.ZhongShen International TradeDifferentiated services

In this case, we specifically demonstrate:

• Pre - classification Service: Completing commodity code confirmation 3 days in advance (common code database contains 2800+ machinery equipment records)
• Tax calculation system: Automatically calculating customs duties (8%), VAT (13%) and potential anti-dumping duties
• Customs affairs visualization platform: Clients can view customs clearance progress in real time (including on-site inspection photos from customs)

V. Industry experience summary

Through this case, we have distilled the "Three Fast" principles for importing mechanical equipment:

1. Fast response: Establish a Europe-China time zone overlapping work system (real-time coordination from 3-6 PM)
2. Fast customs clearance: Set up an AEO mutual recognition channel with Shanghai Airport Customs
3. Fast learning: Monthly updates on technical regulation changes in major trading countries (such as Turkeys newly introduced REACH regulation)

We are currently replicating this case experience to other electromechanical product imports, including Italian hydraulic valves and German bearings. Colleagues are welcome to exchange ideas and provide feedback to jointly improve industry service levels.